MAICSA
| Sign in | Register | LMS Login (Students only)
| E-Forum (Fellows & Associates only)
  ▪ General
  ▪ Compliance Officers Networking Group (CONG)
MAICSA
  • Sign in
  • Register
  • LMS Login (Students only)
  • E-Forum (Fellows & Associates only)
  • ▪ General
  • ▪ Compliance Officers' Networking Group (CONG)
  • Home
  • About MAICSA
      • Vision & Mission
      • Profile
      • Rationale for New MAICSA Logo
      • History
          • 1959 - 1970 : The Early Years
          • 1971 - 1980 : Towards Statutory Recognition of the ICSA Qualification
          • 1981 - 1990 : The Road leading to Devolution Status
          • 1991 - 1999 : Raising the Profile of MAICSA
          • The Next Millennium : Path Ahead
          • The Institute Crest
          • The Secretary Bird
      • Past Presidents
      • Council
      • Committees
          • MAICSA Office Bearers
          • Committees
          • Working Groups and Task Forces
      • Management Team
  • Resources
      • Members
          • Becoming a Member
          • Benefits of Becoming a MAICSA Member
          • The Governance Gateway
          • Global Passport Programme
          • MAICSA Apprenticeship Programme (MAP)
          • Membership Frequently Asked Questions
          • Members Subscriptions
          • Members' Corporate Benefits and Privileges
          • Qualification to Act as Company Secretaries
          • The Code of Professional Ethics and Conduct to Act as Company Secretaries and Governance Professionals
          • Role Charter of The Chartered Secretary
          • MAICSA Disciplinary Regulations
          • Forms
              • Downloadable Forms for Members
                  • Application Forms for Fellowship
                  • Application Forms for Associateship
                  • Application Forms for Re-election to Membership
                  • Application Form for Retired Membership
                  • Application Forms for Replacement Certificate
                  • Complaint Form Against Member
          • Member News
          • Mandatory Continuing Professional Development (CPD)
              • About CPD
              • Requirements
              • Guidance on Doing your CPD
              • Recognised CPD Activities & Evidencing Your CPD
              • CPD Tracker System
              • Frequently Asked Questions
          • Member Search
      • Professional Entry Route
          • Chartered Governance Qualifying Programme vide the Fast Track Professional Route
      • Students & Education
          • New Qualifying Programme
              • Guidelines on Entry Requirements
              • Programme Structure
              • Fee Structure for CGQP
              • Recognition of Chartered Governance Institute (CGI)
              • Pilot Examination Papers
          • Collaborative Masters Programmes
          • Registered Tuition Providers
              • Institutions Conducting Chartered Governance Qualifying Programme (CGQP)
              • Application Form to conduct Chartered Governance Qualifying Programme (CGQP)
          • How to Register
              • Registration of Students
              • Registration Procedures
              • Registration Form
                  • CGQP
          • Renewal of Studentship
              • Renewal of Studentship
              • Renewal Form
          • Re-registration of Students
              • Re-registration of Students
              • Re-registration Form
          • Examinations
              • June 2025 Examination
              • CGI Examination Timetable for 2025
              • Examination Entry Form for June 2025
              • November 2024 Examination Results
              • Closing Dates for Student Registration and Examination Entries
              • Examination Procedures
              • Exam Tips & Aids
              • Coursework Guidelines
          • Student Services
              • Online Profile Update for Students
              • Change of Address for Students
              • Request for Transcript
          • Announcement and News
          • Student Activities
              • Badminton Tournament
              • MAICSA Intensive Revision Seminars for June 2025 Examination
              • MAICSA - UiTM Students' Conference 2024
      • Technical & Research
          • Technical Announcements
          • Technical Updates
          • Tax Agent License
      • CPD & Training
          • CPD Training Calendar (NEW)
          • Credit Card Authorisation Form
          • In-House Training
          • Opportunities for Trainers / Speakers
          • e-Certificate of Attendance/e-Confirmation Letter of Attendance
          • Contact
      • Corporate Communications, Marketing & Publications
          • MAICSA Corporate Governance Guide for Non - Listed Companies
          • Corporate Governance Guide for Company Secretaries and Governance Professionals of Listed Issuer
          • Publications Price List
          • Corporate Vo!ce
          • MAICSA Souvenirs
          • Photo Gallery
          • Corporate Vo!ce for 2024
          • Annual Report 2023
  • Sector Groups
      • MAICSA Affiliates
          • MAICSA Affiliate Scheme
          • Benefits of Becoming an Affiliate of MAICSA
          • Application for Admission as an Affiliate
          • Application for Replacement Affiliate Certificate
      • MAICSA Toastmasters Club
  • The Chartered Governance Institute
      • The Chartered Governance Institute
      • The Chartered Governance Institute Divisions
      • The Chartered Governance Institute Charter & Bye-Laws
      • Honorary Officers for The Chartered Governance Institute Council for 2024/2026
  • CSIA International
  • ICSI MOU
  • Career Opportunities
      • Career Opportunities within MAICSA
      • Career Opportunities within CGI and related Divisions
          • CGI Global
      • Job Placement Service
      • Job Placement Advertisements

The Code of Professional Ethics and Conduct to Act as Company Secretaries and Governance Professionals

  • Home
  • Resources
  • Members

Updated: 05 May 2025   

Resources

  • Members (16)
    • Becoming a Member
    • Benefits of Becoming a MAICSA Member
    • The Governance Gateway
    • Global Passport Programme
    • MAICSA Apprenticeship Programme (MAP)
    • Membership Frequently Asked Questions
    • Members Subscriptions
    • Members' Corporate Benefits and Privileges
    • Qualification to Act as Company Secretaries
    • The Code of Professional Ethics and Conduct to Act as Company Secretaries and Governance Professionals
    • Role Charter of The Chartered Secretary
    • MAICSA Disciplinary Regulations
    • Forms (1)
      • Downloadable Forms for Members (6)
        • Application Forms for Fellowship
        • Application Forms for Associateship
        • Application Forms for Re-election to Membership
        • Application Form for Retired Membership
        • Application Forms for Replacement Certificate
        • Complaint Form Against Member
    • Member News
    • Mandatory Continuing Professional Development (CPD) (6)
      • About CPD
      • Requirements
      • Guidance on Doing your CPD
      • Recognised CPD Activities & Evidencing Your CPD
      • CPD Tracker System
      • Frequently Asked Questions
    • Member Search
  • Professional Entry Route (1)
    • Chartered Governance Qualifying Programme vide the Fast Track Professional Route
  • Students & Education (10)
    • New Qualifying Programme (5)
      • Guidelines on Entry Requirements
      • Programme Structure
      • Fee Structure for CGQP
      • Recognition of Chartered Governance Institute (CGI)
      • Pilot Examination Papers
    • Collaborative Masters Programmes
    • Registered Tuition Providers (2)
      • Institutions Conducting Chartered Governance Qualifying Programme (CGQP)
      • Application Form to conduct Chartered Governance Qualifying Programme (CGQP)
    • How to Register (3)
      • Registration of Students
      • Registration Procedures
      • Registration Form (1)
        • CGQP
    • Renewal of Studentship (2)
      • Renewal of Studentship
      • Renewal Form
    • Re-registration of Students (2)
      • Re-registration of Students
      • Re-registration Form
    • Examinations (8)
      • June 2025 Examination
      • CGI Examination Timetable for 2025
      • Examination Entry Form for June 2025
      • November 2024 Examination Results
      • Closing Dates for Student Registration and Examination Entries
      • Examination Procedures
      • Exam Tips & Aids
      • Coursework Guidelines
    • Student Services (3)
      • Online Profile Update for Students
      • Change of Address for Students
      • Request for Transcript
    • Announcement and News
    • Student Activities (3)
      • Badminton Tournament
      • MAICSA Intensive Revision Seminars for June 2025 Examination
      • MAICSA - UiTM Students' Conference 2024
  • Technical & Research (3)
    • Technical Announcements
    • Technical Updates
    • Tax Agent License
  • CPD & Training (6)
    • CPD Training Calendar (NEW)
    • Credit Card Authorisation Form
    • In-House Training
    • Opportunities for Trainers / Speakers
    • e-Certificate of Attendance/e-Confirmation Letter of Attendance
    • Contact
  • Corporate Communications, Marketing & Publications (8)
    • MAICSA Corporate Governance Guide for Non - Listed Companies
    • Corporate Governance Guide for Company Secretaries and Governance Professionals of Listed Issuer
    • Publications Price List
    • Corporate Vo!ce
    • MAICSA Souvenirs
    • Photo Gallery
    • Corporate Vo!ce for 2024
    • Annual Report 2023

The Code of Professional Ethics and Conduct to Act as Company Secretaries and Governance Professionals

The Chartered Governance Institute (Institute) requires Members to observe the highest standards of professional conduct and ethical behaviour in all their activities.

Values

By maintaining these standards, Members enhance their reputation as Governance Professionals and increase confidence in the management and administration of private and public sector organisations. As the conduct of an individual member can reflect upon the wider profession of corporate management and the Institute's membership as a whole, the Code sets out what are deemed to be appropriate standards of professional conduct.

Code of Ethics

This Code of Ethics is formulated to enhance the standard of corporate governance in companies by defining the ethical conduct and, in addition, to achieve the following objectives:

  • To enhance the level of professionalism amongst company secretaries and as governance professionals within the tenets of ethical values, efficiency and administrative effectiveness;
  • To uphold the spirit of corporate responsibility and accountability in line with the legislation, regulations and guidelines governing a company.
  • To refrain from conduct, behaviour or action which would bring disrepute to the Institute.
  • To uphold the Institute's Charter and comply with the Bye-Laws.
  • To exercise the utmost integrity, good faith and act both responsibly and honestly with reasonable care and due diligence in the exercise of their powers and the discharge of the duties and responsibilities of their office;
  • To be transparent and uphold professionalism at all times.
  • To comply with laws and regulations and avoid any action that can discredit the profession. This includes avoiding involvement in any unethical, misleading, illegal or unbecoming actions, and being cognisant of their responsibilities as professionals towards the wider community.
  • To safeguard the interests of their employers, colleagues or clients, and stakeholders.
  • To exercise sound judgment, not be a party to any illegal or unethical activities, and at all times be impartial and refrain from conflict of interest positions. This would include not being a part of any agreement or undertaking any activity which may put them in a position of conflict with the legitimate interests of their employer or client.
  • To ensure that confidential information obtained in the course of the performance of their duties is not used for any personal gain or benefit, improper purposes or in any illegal manner whatsoever.

Code of Conduct

In the performance of his/her duties, a Member should always observe the following codes of conduct: -

  • Demonstrate professional competency and at all times exhibit a high degree of skill and competency in the performance of the duties of his/her office as a Governance Professional;
  • At all times, exercise utmost good faith and act both responsibly and honestly with care and due diligence in the discharge of the duties of his/her office;
  • Guide the company towards its proper objectives based on the tenets of ethical standards, efficiency, and administrative effectiveness;
  • Have a clear understanding of the aims and purpose of the company as well as the powers and restrictions of the company;
  • Be knowledgeable of/in the law of meetings, procedures for meetings, particularly quorum requirements, voting procedures and proxy provisions and be responsible for the proper administration of meetings;
  • Do not misuse any confidential, privileged or sensitive information and/or place himself/herself in any conflict of interest(s) situation;
  • Adopt an objective, professional and positive attitude and provide full co-operation for common benefit when dealing with government authorities or administrative and regulatory bodies;
  • Disclose to the Board of Directors or an appropriate authority or relevant enforcement officer any information within his/her knowledge that he/she honestly believes suggests that a fraud or any illegality is being, or is likely to be, practised by the company or by any of its directors or employees;
  • Be aware of the provisions and protection offered under the Whistleblower Protection Act 2010 when reporting on the misdeeds committed by the Board and Company;
  • Advise the Board of Directors so that all policies of the company are in the best interests of its stakeholders while ensuring that the integrity of the company is not compromised;
  • Be aware of all reporting, disclosures and other relevant statutory requirements imposed by the law, while advising the Board about proper practices and policies, and encouraging the cultivation of good governance policies at all times;
  • Be impartial in his/her dealings with shareholders, directors and company without fear or favour, and ensure that the directors and the company comply with the relevant legislations, contractual obligations and other relevant requirements;
  • Limit the number of appointments as Company Secretary to a number in which he/she can best manage and fully devote his/her time effectively;
  • Be present in person, or ensure that in his/her absence he/she is represented, at the company’s registered office on the days and at the hours that the office is accessible to the public;
  • Be present or be represented at meetings and not allow himself/herself or his/her representative to be excluded or withdrawn from those meetings in a way that may prejudice his/her professional responsibilities as Company Secretary of the company;
  • Be committed to continuous professional development to constantly enhance his/her knowledge, skillsets and technical competencies in relation to his/her professional activities at all times; and
  • Adopt and uphold the GEAR principles which stands for Governance, Ethics, Accountability and Responsibility in recognizing the enhanced and evolving role of the company secretary to that of a Governance Professional.

Click here to download the Role Charter of The Chartered Secretary.

l
ABOUT US

MAICSA is the Malaysian qualifying organisation for professionals aspiring to become a Company Secretary.....

VIEW MORE

RECENT POSTS
    • Technical Announcement: LHDNM - Hasil e-Newsletter Edition 8/2023
    • Technical Announcement: Bursa - Driving Stronger Cross-Border Collaboration for an Inter-Regional ESG-linked Ecosystem in ASEAN
    • Technical Announcement: LHDNM - Public Consultation on The Deceased Part I - Introduction

Home

Contact Us

Sitemap

Links

Disclaimer

About Us

Resources

Staff Login

Feedback

© Copyright 2023. All Rights Reserved.