MAICSA, a premier professional body for Company Secretaries and Governance Professionals with aims of promoting good governance and best practices in organizations with over 6,000 members including Graduates, Students and Affiliates in Malaysia, invites suitable applications for the following position:
About Us
We are a reputable educational institution committed to delivering high-quality academic programs and fostering a positive learning environment for our students. We are seeking a Senior Accounts and Admin Manager to join our team and ensure the smooth operation of our finance and administrative functions. This role is ideal for a strategic thinker with strong analytical skills and a passion for enhancing organizational efficiency.
Job Summary
The Senior Accounts and Administration Manager will oversee the financial management, accounting, and administrative functions of the institute. This role involves leading a team, ensuring compliance with financial regulations, and supporting senior management with financial insights. The successful candidate will have experience in both financial operations and administrative management within an educational setting or similar environment.
Key responsibilities:
- Financial Management: Oversee all financial operations, including budgeting, forecasting, financial reporting, and cash flow management. Ensure the accuracy and timely preparation of monthly, quarterly, and annual financial reports
- Accounts Management: Supervise accounts payable and receivable, payroll processing, and asset management. Conduct monthly reconciliations and maintain accurate records
- Audit and Compliance: Coordinate annual audits, liaise with external auditors, and ensure compliance with relevant financial regulations and standards
- Budgeting and Cost Control: Develop and monitor budgets for various departments, analyse budget variances, and implement cost-saving measures
- Administrative Oversight: Manage general administrative functions, including office maintenance, procurement, and inventory management. Ensure that facilities and equipment are well-maintained
- HR Management: Manage and oversee all aspects of human resources practices and processes, ensuring the development of a high-performance culture and supporting the strategic objectives of the organisation
- Team Leadership: Lead and mentor the accounts and admin team, fostering a culture of teamwork, efficiency, and continuous improvement
- Strategic Planning: Collaborate with senior management to align financial and administrative strategies with organizational goals
Requirements:
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. A professional certification (e.g., ACCA, CPA, AIA) is preferred. MIA membership an added advantage
- Minimum of 5 years of relevant experience in finance and administration, with at least 3 years in a supervisory role. Experience within the education sector is a plus
- Strong knowledge of accounting principles, financial regulations, and tax laws
- Proficiency in accounting software (e.g., SQL, MYOB, QuickBooks) and Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent organisational and multitasking skills, with a high level of attention to detail
- Strong communication, problem-solving, and decision-making skills
- Ability to work independently and collaboratively with cross-functional teams
- A Team player
- Proficiency in both spoken and written English and Bahasa Malaysia
What We Offer:
- Competitive salary and benefits package
- Professional development opportunities
- A supportive work environment within a dynamic team
To Apply:
Please submit your resume and cover letter outlining your relevant experience and why you are the ideal candidate for this role.
Key responsibilities:
- Conduct and support research initiatives, authoring papers on company secretarial practices, governance, and technical topics
- Represent the Institute in dialogues with regulatory bodies and government departments
- Provide guidance and advisory support to members on company secretarial practice, governance, and technical issues
- Draft, review, and refine policies, procedures, and Committee terms of reference related to governance and company secretarial matters
- Stay informed of regulatory changes and best practices in compliance, attending meetings of the Technical and other relevant Committees
Requirements:
- Chartered Governance Institute (CGI) qualification, formerly known as ICSA, or equivalent professional qualification or recognised degree
- 5-8 years of experience in company secretarial practice/governance
- A legal background is preferred
- Strong understanding of corporate law legislation and regulations
- Proven management skills to lead and motivate team members effectively
- Excellent interpersonal, communication, and presentation skills with the ability to convey ideas clearly and concisely, both in writing and verbally
- Proficiency in both spoken and written English and Bahasa Malaysia
- A Team player
Key responsibilities:
- Responsible for all daily accounting tasks, including preparing payments, compiling listings, proper filing system, and updating records
- Managing accounts receivable and payable, as well as expenses
- Prepare monthly bank reconciliations in a timely manner
- Supporting day to day administration and office support
- Liaise with auditors and bankers as and when required
- Any other ad hoc task assign by immediate superior / superior
Requirements:
- Minimum Diploma/Degree in Finance/Accountancy
- At least 3 to 5 years working experience in any industry
- Able to meet deadlines, muti-task, and capacity to work independently
- Sound knowledge of accounting procedures and internal controls and analytical skills
- Good communication skills, both written and verbal in Bahasa Malaysia and English
- Highly organized and detail-oriented
- Sound computer skills and knowledge and well-versed with accounting systems i.e., Mysoft Accounting System, preferable or other accounting systems
Interested applicants are invited to write in confidence, giving details of age, education, current and expected salaries and a complete resume of working experience together with a recent passport-sized photograph (n.r.) to:
Head, Finance & Administration
The Malaysian Institute of Chartered Secretaries and Administrators
- Address: Bangunan MAICSA, No. 57, The Boulevard Mid Valley City, Lingkaran Syed Putra 59200 Kuala Lumpur
- Telephone: +603-2282 9276 Fax: +603-2282 9281
- Email: hr@maicsa.org.my
(Only shortlisted candidates will be notified)
